Tax and records
Review how seller status, order records, exemption review, statement exports, retention rules, and owner approval stay visible before a launch.
Seller Tax Status
- Seller views should show whether tax setup is ready, needs review, blocked, or not required for the current selling activity.
- Any blocked state needs a plain reason, the affected actions, and the safest next step.
- The static demo never asks for tax IDs, bank details, addresses, or identity documents.
Order Record Trail
- Each order needs gross value, fees, hub service lines, credits, refund impact, release status, and support case references.
- Seller statements should separate buyer-visible order details from private support notes.
- Refunds, holds, credits, and appeals need timestamps and owner-visible reasons.
Exemption Review
- Buyer or seller exemption states should be reviewed only in permissioned areas, never on public listing pages.
- Operators need document status, reviewer, expiration, affected orders, and approval notes before honoring an exemption state.
- Any expired or rejected state should keep checkout and seller release language clear.
Statement Exports
- Sellers need export-ready monthly statements that include sales, fees, credits, refunds, service lines, and release history.
- Owner review needs reconciliation packets that compare order totals, refund reserves, credits, and seller releases.
- Exports should avoid private buyer contact details unless policy and permission allow them.
Retention Rules
- Order, report, hub proof, payout-readiness, and statement records need clear retention windows before launch begins.
- Deletion requests should preserve records required for open reports, chargeback review, tax review, or legal holds.
- Retention decisions should connect to privacy, security, and access review.
Owner Approval
- Launch requires approval for tax rules, seller statement language, export permissions, retained record types, and review owners.
- Finance review should stay tied to payment readiness, settlement review, seller compliance, and policy change control.
- Any change to tax or records handling should create a dated decision record.
Payment Readiness
Authorization, credits, seller releases, refunds, chargebacks, and tax readiness.
Seller Compliance
Eligibility, category permissions, tax-readiness status, records, holds, and appeals.
Settlement Ledger
Order value, fee lines, holds, refunds, release status, and finance review.
Receipts & Invoices
Tax lines, buyer receipt totals, seller statements, refund records, and export scope.
Tax & Fee Estimate
Buyer total preview, service lines, estimated taxes, exemptions, refund adjustments, and owner approval.
Privacy Data
Data minimization, retention, staff access, processor review, and launch approval.
Policy Pack
Policy ownership, notices, approval history, fee language, and support escalation.
Compliance Readiness
Payment posture, seller checks, tax records, privacy, restricted items, and owner approval.
International Shipping
Duties, import tax notices, customs details, seller records, return paths, and owner approval.
Launch Decision
Approval scope, deferred work, blockers, rollback controls, and owner sign-off.
Current demo state
Tax and records are shown as review states.
The demo shows seller status, order record trails, statement export needs, retention rules, and owner approval without collecting sensitive tax, bank, address, or identity details.
Future platform state
Live tax and records handling needs formal approval.
Launch needs tax rule configuration, seller statement exports, retained record decisions, exemption review, finance reconciliation, staff permissions, and documented owner sign-off.